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List Administration
Logon to the web interface:
  • Open Internet Explorer or Netscape.
  • In the address field type in http://mail.yourdomain.xxx
  • In the Userid field type in your full email address.
  • Type your password in the Password field.
  • Click Logon.
List Administration:
  • Click on the Web Admin link in the upper right hand corner.
  • A new window pops up with the web mail administration tools. If you are a list administrator only, the admin will direct you straight to the List Administration page. If you are a list and domain admin then click List Administration on the left hand side under Domain Properties.
To set Default List Settings:
  • In the "List Owners Email Address" field type in the full email address of the ID that is the primary list owner.
  • In the "Administrators Local Username" field type in only the first part of the email address (i.e. if joe@domain.com is the Administrator then just type in joe).
  • Type in a maximum message size (in KB) in the "Maximum Message Size" field if you would like to restrict the size of messages sent out. Leave as zero if you do not want to restrict the message size.
  • Type in the number of recipients per message in the "Number of Recipients Per Message" field. This field should be left as zero unless you will be sending out messages with large amounts of recipients. This way the server will break up the outgoing emails into the size that you specify. A good rule of thumb is to use 100 in this field if you will be sending out to more than 100 e-mails per list.
To add a list:
  • Click the Add button on the List Administration page.
  • On the Add List page:
  • Select who can post to the list from the Allowed Posters drop down. Anyone will allow anyone on the list Users List to post. Subscribers will only allow List Subscribers to post. Moderators will only allow the list moderators to post (this is the most common option if you are just creating a list to send out announcements/newsletters/etc).
  • Type the list name in the List Name field (the list name will the the email address of the list, but do not type in your doamin name...i.e. if your list will be called joes_list@mydomain.com, type in joes_list).
  • Type in the friendly name of the list in the Mail List Name field (i.e. Joe's List).
  • Type in the full email address of the list owner (the person who will be managing the list) in the List Owners Email Address field.
  • Type in the local user id of the list admin. This is just the first part of the email address of the user that will be the primary admin for the list (i.e. if joe@domain.com is the admin then you would type in joe).
  • The Disallow Subscription check box is only to be used if you are not going to allow external users to subscribe and unsubscribe to the list. Only check this box if you wish to add all email addresses to the list manually rather than allowing external users to subscribe automatically.
To edit a list:
  • Click the Name of the List on the List Administration page.
General List Options:
  • The Help Message link is used to edit the message that is emailed back to any clients that send a help request to the list server.
  • The Subscribe Message link is used to edit the message that is emailed to any client that successfully subscribes to the list.
Related Tasks:
  • Use the Search for List Users link to go the the interface that allows you to search for emails and names in your List Users file.
List Users Link on left:
  • Click the List Users link on the left to be directed to the List Users file admin interface.
  • Search: You can use the search box to search for email addresses and names in the List Users file.
  • Add: Click the Add button to add an email address to the List Users file.
  • Delete: Check a box next to an email address you would like to remove from the List Users file and click Delete to remove them.
  • View Addresses: Click this link to see the full List Users text file with email addresses only.
  • View Users: Click this link to see the full List Users text file with email addresses and names.
Security Link on left:
  • Click the Security link on the left to be directed to the Security admin interface.
  • In the "Allow Posting By" field, choose whom you would like to be able to distribute emails to all the users subscribed to this list. The most common selection is Moderators with only allows specific email addresses (usually admins) to send out to the list.
  • The "Allow Unsubscribes Based on Subject Line" check box will allow subscribers to remove themselves from the list with specific text in the subject line.
  • The "Disallow Subscription (ie: Private List)" check box turns off all automatic subscriptions services. All users must then be added and removed manually by an admin.
  • The "Disable List Command" turns off features of the list that allows outside users to gain a list of your list subscribers.
  • Select the "Enable Posters List" to let any user with an email address in the posters' list post to any type of list.
  • If the Use Password option is enabled, users in the posters' list must enter a password.
  • Click the Posters File link to add email addresses that can post to the list if you checked the Enable Posters List check box.
  • The Kill File is used by the List-Server to deny access to local mailing lists. It allows you to specify mail addresses or mail hosts that you do not want to post to the list.
Inbound Rules link on left:
  • Click the Inbound Rules link on the left to be directed to the Inbound Rules admin interface.
  • Click Add to add a rule, Delete to delete the selected rule, or Move Up/Move Down to change the processing order of the rules.
  • If you Add a rule, there are 3 things you must do: give it a name, add conditions, and select an action to take if any conditions are met.
List Digest link on left:
  • Click the List Digest link on the left to be directed to the List Digest admin interface.
  • Click the "Enable Digest Settings" box if you would like to offer subscribers a digest of messages sent to the list-server mailing list. The list server will "archive" messages sent to the list to a digest mailbox. The accumulated messages are then sent periodically to digest subscribers as a single message.
  • You must set up and supply a digest mailbox. The digest mailbox is just a standard mailbox on your domain.
  • Subject Line for Digest Postings: Enter the text that you want to appear in the digest posting subject line.
  • Click the View Digest Scheduling link to set up a schedule for when the digest should be sent out.
  • Click the View Digest Message Separators link to enable and set up what the Message Separators should display as.
  • Click the View Digest Header link to enable and set up what the Digest Header should display as.
  • Click the View Digest Trailer link to enable and set up what the Digest Trailer should display as.
List Digest-->Subscribers link on left:
  • Click the Subscribers link under the List Digest link on the left to be directed to the List Digest Subscribers admin interface.
  • The List Digest Subscribers interface will allow you to search, view, add, and delete subscribers to the digest.
  • The list digest only records email addresses of the subscribers...no names.
Advanced link on left:
  • Click the Advanced link under the List Digest link on the left to be directed to the Advanced List Options admin interface.
  • Reply-To list (vs. Sender): Select this option to have replies from a subscriber go to the list. Clear this option to have replies from a subscriber go to the sender of the original message.
  • Enable Subject Modification: Select this option and enter text in the text box to prepend a text string to the subject line of every message sent to the list.
  • Enable Header/Enable Trailer: Select this option to display text at the beginning and/or end of every message sent to the list.
  • Maximum Message Size (0=unlimited) in KB: Enter the maximum size of a message that can be sent to this list. Enter 0 if you want the size to be unlimited.
  • Number of Recipients Per Message: You must calculate this number; it determines the number of recipients each SMTP process will send to. Divide the expected number of subscribers by 25, and enter the result. We recommend that no more than 25 processes be used by any list.
  • Header Message: When the Enable Header option is selected above, you can enter a header message to display at the beginning of the list message. This information is saved in the header.txt file.
  • Trailer Message: When the Enable Trailer option is selected above, you can enter a trailer message to display at the end of the list message. This information is saved in the trailer.txt file.
Click here for a list of our customer support numbers.